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    (Letter From EPA To Aussie Skips)
    (EPA Transaction & Record Keeping Requirements)
    (Aussie Skips – Pollution Incident Response Management Plan)
    Download PDF - Pollution Incident Response Management Plan



Our reference: DOC15/145366

Standard Post 20 May 2015

Aussie Skips (NSW) Pty Ltd
Unit 5, 84-108 Madeline Street
Strathfield South NSW 2136

Environment Protection Licence Required

Unit 5, 84-108 Madeline Street, Strathfield South NSW 2136

Dear Sir/Madam,

As you would be aware, the new Protection of the Environment Operations (Waste) Regulation 2014 (Waste Regulation) which commenced on 1 November 2014, reduced the threshold at which processing, recovery and storage of waste triggers the requirement to hold an environment protection licence (‘EPL’). Further information on these changes can be found at http://www.epa.nsw.gov.au/wastechanges .

Environment Protection Licence required for your facility

Environment Protection Authority (‘EPA’) officers inspected your facility at Unit 5, 84-108 Madeline Street, Strathfield South NSW 2136 on 10/3/2015. Based on the officer’s observations and the information you provided during this inspection the EPA has determined that your facility exceeds the licensing thresholds and will require an EPL.

Applying for a licence

As your business carries out storage , processing or disposal of waste you will need to complete and submit the ‘Licence application – premises’ form http://www.epa.nsw.gov .aullicensing/licenceforms.htm and provide supporting documentation including relevant development or planning consents .

The EPA is contacting your local council with our findings and to confirm that you have the correct development consent approvals .

Before a licence is issued you will need to prepare a Pollution Incident Management Plan (see http://www.epa.nsw.gov.au/legislation/poefaqspirmps.htm) .

Fees to be paid

On submission of your Licence application you will need to pay an administrative fee which is based on the nature, size and/or capacity of your activity. To calculate this fee, read section 4 of the Guide to Licensing: Part A at www.epa.nsw.gov .au/licensing/licenceguide.htm or call the EPA’s Regulatory and Compliance Support Unit on 9995 5700.

On 1 July 2015 the EPA will introduce risk-based licensing which will determine the environmental management category appropriate for your activity. Starting 1 July 2016, we will use this category to calculate your licence administrative fee . Further information on risk-based licensing can be found at www .epa .nsw.gov .au/licensing/licenceintro .htm

Waste Levy Requirements

Beginning 1 August 2015, facilities that store, recover, recycle or process waste in the regulated area will be liable for the waste levy. You must record and report waste movements at your facility to the EPA even if you do not hold an EPL. Payment of the waste levy is only triggered if the waste is stockpiled at your facility for more than 12 months, stockpiled above lawful limits or is unlawfully disposed of.

Your waste levy liability is extinguished when you send waste from your site for lawful recycling, reuse or disposal. If your site is managed well , you should not have to pay the waste levy .

To comply with the new waste levy requirements you need to take several actions including:

  1. Assess existing waste onsite and do a topographical survey
    As all waste entering your facility from 1 August 2015 will be levy liable, you will need to conduct a stocktake of all existing waste on-site , in tonnes , as at close of business on 31 July 2015. You will need to report your methodology and total waste volume (including by waste type) to the EPA by 31 August 2015.You will also need to do a topographical survey in August 2015 to determine your ground level surface. You may want to combine this survey with the survey to establish the stocktake of what waste you have on-site. A checklist for the form and manner in whic h you need to provide the results of the survey is included for reference for your surveyor (see attached).
  2. Keep accurate records
    To determine your levy liability you will be required by law to record all waste entering and leaving your facility and report this to the EPA every month after 1 August 2015. You may need to upgrade your current record-keeping system to fulfil this requirement. Refer to Part 3 of the Waste Regulation for the relevant details you need to record for each transaction.A table with specific detail of the form in which the EPA expects you to retain records for each transaction is attached to this letter. This can be used as a guide for your software provider . The EPA is developing an electronic system for industry to use to report waste data.
  3. Install a weighbridge at your facility
    Facilities must have a weighbridge installed by 1 February 2016 to accurate ly record waste movements. You may need to obtain planning approval from your local council or NSW Planning.
  4. Authorised amount of waste permitted on site
    One of the triggers for payment of the levy is if you exceed your ‘authorised amount’. The EPA is working with industry to establish the method to set maximum authorised amounts of waste permitted to be held onsite at any time at your waste facility. This will be a condition of your EPL set in tonnes of waste and will be negotiated with you when the Licence is being drafted.

If you are over the licensing threshold and do not hold and EPL by 1 August 2015 you will be in breach of the s48 and s144 of the Protection of the Environment Operations Act 1997. If you do not have a reasonable explanation why you are in breach and have not taken steps to obtain an EPL, regulatory action may be taken. This may be in the form of a fine of $15 ,000 for a corporation, or prosecution.

The EPA may also issue you with a Clean Up Notice requiring you to stop operation until such time as you are issued with an EPL, or to reduce your activities to below the licensing threshold requirements.

Further information

The EPA is hosting a webinar on Wednesday 10 June 2015 about the implications of the waste levy liability for relevant waste facilities . You can log on to this webinar from your computer . If you would like to receive an invitation to this webinar please email annmaree.lymn@epa.nsw.gov.au

To receive regular waste updates from the EPA, please subscribe to waste.updates@epa.nsw.gov.au

If you have any questions please contact the EPA’s Newcastle Waste Compliance team on (02) 4908 6800.

Yours sincerely

Christy Groves

Unit Head – Specialised Regulation

Environment Protection Authority

2.Output Required for Each Transaction at Levy Paying Facilities


The NSW Environmental Protection Agency (EPA) requires reliable information to explain the nature of each vehicle visit (whether or not carrying waste) at all waste facilities which have a waste levy liability.

All recipients of grant funding must ensure that the records they keep for each ‘transaction’ can be provided to the EPA with the fields and information required as set out below. The ‘fields’ and ‘information required’ must appear exactly as specified below.

A separate ‘transaction’ occurs for each vehicle visit to a waste facility. If a vehicle arrives carrying waste and leaves carrying other material (including recyclables), this will constitute two separate ‘transactions’.

These requirements do not apply to facilities which only receive trackable liquid waste.

The EPA recommends that facilities provide these requirements to their weighbridge software providers, to ensure that their weighbridge and software meet these requirements. The EPA can provide programmers with further information as to how the information can be generated.

Please also note the Protection of the Environment (Waste) Regulation 2014 (Waste Regulation) and Waste Levy Guidelines (which are referred to in this document) .
EPA 2015/0130

Field Information required
Transaction number A unique transaction number for the transaction (whether the transaction is completed or not, which:

  • must be a non-recurring sequential number
  • cannot be erased or otherwise overridden by operational staff
  • must not have any characters such as forward or back slashes or any alpha character.
Facility EPL number The Environment Protection Licence number of the facility to which thetransaction relates.
Date in Date of entry of vehicle (in DDMMYYYY format)
Time in Time of entry of vehicle (in HH:MM format)
Date out Date of departure of vehicle (in DDMMYYYY format)
Time out Time of departure of vehicle (in HH:MM format)
Vehicle registration Full vehicle registration number of the vehicle:

  • based on the number plate of the vehicle entering the facility
  • if truck and trailer, only the number plate of the truck is to be recorded.
Vehicle type Either:

  • Description of vehicle using descriptors in Waste Levy Guideline 4 (if vehicle does not cross a weighbridge
  • ‘N/A’ if vehicle crosses the weighbridge
Customer name Either:

  • the full company name or personal name of customer (if account customer)
  • ‘N/A’ if not an account customer


Customer address Either:

  • full street address of other waste facility (If customer is another waste facility)
  • full street address of customer (If customer is another type of account customer)
  • ‘N/A’ if not an account customer or other waste facility
Customer ABN Either:

  • the full ABN of customer
  • ‘N/A’ if customer does not have an ABN
Purpose of entry Either:

  • ‘Waste Delivery’, if waste is being delivered to the facility in the transaction
  • ‘Waste Removal’ if waste is being removed from the facility in the transaction
  • ‘Service Vehicle’ if transaction does not involve delivering or removing any waste, and the vehicle is a tradesperson, or there is a delivery of office supplies, fuel, plant and equipment
  • ‘Visitor’ includes a visitor or employee who is not delivering or removing any waste.
Direction Either:

  • ‘In’ if a vehicle enters the facility with any waste or other materials or is a Service Vehicle or Visitor,
  • ‘Out’ if a vehicle arrives empty to remove material
Gross Either:

  • If weighbridge is used: the gross weight of the laden vehicle, when vehicle crosses the weighbridge to two decimal places in tonnes.
  • If weighbridge is not used: ‘0’ (Zero)
Tare Either:

  • If weighbridge is used: the tare weight of the vehicle to two decimal places in tonnes.
  • If weighbridge is not used: ‘0’ (Zero)
Net The net weight of the load to two decimal places in tonnes (only one net weight per transaction).Counted items (such as mattress, tyres) must not be included in net weight fields.
Stored tare Either:

  • ’Yes’ if a stored tare is used for the applicable vehicle registration
  • ‘No’ if there is no stored tare used for the applicable vehicle registration
Stored tare date of effect Either:

  • Last date (in DDMMYY format) and time (in HH:MM format) the stored tare for this vehicle was adjusted
  • N/A if there is no stored tare
Product description Either:

  • information, using only the facility’s standard wording, to describe the type of waste or other material delivered to or removed from the facility.
  • N/A, if no waste or other material is delivered or removed.
MCC Either:

  • the MCC for the waste (as set out in Waste Levy Guideline 3 or advised in writing by the EPA in relation to materials for which an operational purpose deduction is being claimed)
  • N/A if no MCC applies
Waste stream Either:

  • ‘MUN’ for ‘Municipal Waste’ as defined in Waste Levy Guideline 3
  • ‘C&I’ for ‘Commercial and industrial waste’ as defined in Waste Levy Guideline 3
  • ‘C&D’ for ‘Construction and demolition waste’ as defined in Waste Levy Guideline 3.
  • ‘OW” for waste received from Other Waste Facilities (‘OWF’) if it is not possible to identify whether the waste is MUN, C&I or C&D or OWF.
  • ‘N/A’ if non-waste material (plant, equipment or office supplies) or no material,
  • ‘RNR’ if the EPA advised in writing with an approval for an operational purpose deduction that reporting in the Waste Contributions Monthly Report is not required for the waste/material
Municipal sub stream If the waste is ‘MUN(from waste stream), either of the following (if falls withinrelevant definition in Waste Levy Guideline 3.1):

  • ‘Domestic waste’
  • ‘Other domestic waste’
  • ‘Council waste’
  • ‘Garden organics’.


‘N/A’ if the waste is not ‘MUN’

Destination If waste or other materials being delivered:

  • location on the facility where the waste or other materials are placed (may include tip face, stockpile x, recycle area, office).
  • for stockpiled waste, the unique identification number for the stockpile (which will also appear on the Volumetric Survey Plans).
  • the name and address of the place to which load is transported.
  • if not known, ‘cash sale’ or ‘free removal’.


If waste or other materials being removed:

Destination purpose If waste or other materials being removed from the facility:

  • ‘Disposal’ if waste or material is sent for disposal at another site
  • ‘Recycling’ if waste or material is sent for recycling, treatment or processing at another site
  • ‘Recovery’ if waste or material has been processed to a Resource Recovery Order at the facility and is sent for reuse at another site
  • ‘Re-use’ if waste or material is sent for other re-use at another site (if not ‘Recycling’ or ‘Recovery’).


‘N/A’ if waste or other materials being delivered

Source Either:

  • full name and address of the sending waste facility (If waste being delivered from another waste facility)
  • any stockpile identification number of a stockpile from which the waste was removed (if waste being removed from site)
  • N/A in any other circumstances
OWF EPL number Either:

  • EPA Environment Protection Licence number of other waste facility (if waste is received from or being transported to another EPA licensed waste facility)
  • N/A in any other circumstances
Counted item Either:

  • Number of counted items (if facility charges for individual items in addition to the normal fee, and these items need to appear on facility’s receipt)
  • ‘N/A’ if no counted items.
Manual entry Either:

  • ‘Yes’ if records of transaction are manually entered (meaning that the original records were not automatically generated through the weighbridge)
  • ‘No’ if records of transaction are not manually entered.
Manual entry date / time Either:

  • Date of manual entry of transaction into electronic data capture system (in DDMMYYYY format)
  • ‘N/A’ if records of transaction were not manually entered
Approval number Either:

  • The approval number issued by the EPA for any exempt waste (under clause 21 of the Waste Regulation), or waste is used for an operational purpose (under clause 15 of the Waste Regulation)
  • N/A if no approval number issued.
Levy status Either:

  • ‘Leviable’ if waste is received which attracts levy liability, or is removed and transaction creates potential Transported Waste Deduction
  • ‘Exempt’ if facility received pre-approval from the EPA that the waste may be classified as exempt from levy (if a Community Service exemption number is present and reported).
  • ‘Non-waste’ if the material is office supplies, plant or vehicles.
  • ‘N/A’ if no material or waste delivered or removed.
Reportable Either:

  • ‘Yes’ if the waste or other material needs to be reported under the WCMR to the EPA
  • ‘No’ if the waste or other material does not need to be reported under the WCMR to the EPA, should be populated.
Levy amount Total amount of levy liability on the net weight of the load.
EPA levy rate Either:

  • The applicable levy rate in $ per tonne for the transaction
  • ‘$0’ if no applicable levy rate
Transaction completed Either:

  • ‘Yes’ if the vehicle exits for the final time and a time is recorded;
  • ‘Cancelled’ if the transaction is replaced by another transaction with a new docket number
  • ‘No’ in any other circumstances. If No please provide in comment reasons why the transaction was not completed
Docket number Either:

  • Docket number for transaction (if facility chooses to generate a docket number, in addition to the transaction number, for a transaction)
  • No specific formatting is needed for a docket number.
  • ‘N/A’ if no docket number generated.
Comment Any information which may explain a transaction, such as:

  • when the transaction is cancelled and no waste is disposed.
  • when a transaction is cancelled and replaced with another transaction
  • the weighbridge operator needs to make a note about a particular transaction;
  • reasons for visitors and staff entering and leaving the facility together with information relating to material/equipment left on site;
  • a customer leaves without paying


Waste Transfer Station

Open To The Trade & Public

7:00am - 4.30pm
Saturday 7:00am - 1:00pm
Sunday Closed

Contact Us

Phone 02 9742 3322
Address Unit 5
  84 - 108 Madeline St
  Strathfield South NSW 2136